Argos Holiday Timecard Mass Emails

When an upcoming holiday schedule affects the normal timecard submission and approval process, the normal report schedule must be de-activated, and the holiday schedule must be updated and scheduled.  After the holiday, the reverse must occur.

NOTE:  DO NOT PRESS THE 'TEST' BUTTON.  IT WILL SEND NOTIFICATIONS CAMPUS WIDE!!!

Procedure

  • Payroll staff submits a ticket with the payroll number, dates and language.
  • The datablocks reside in Argos --> Human Resources --> Development --> Timecard Mass Emails
    • BW Employee Mass Email  (Datablock)
      • NE Employee Mass Email Report (Report)
        • NE Employee Mass Email Report Schedule (Regular Schedule)
          • Click on this schedule  and a 'Schedule Actions' box appears
          • Click on 'Edit'
          • Click on the 'Schedule' tab
          • Change the 'Next scheduled date/time' to the next regularly scheduled date (confirm with payroll office)
          • Click 'Close'
          • Click on 'Edit' and 'Schedule again to ensure the date is correct
          • Click 'Close'
        • NE Employee Mass Email Report Schedule (Holiday) (Holiday Schedule)
          • Click on this schedule and a 'Schedule Actions' box appears
          • Click on 'Edit'
          • Click on the 'Schedule' tab
          • Set next scheduled date/time and final date of execution date (per Payroll's instructions)
          • Specify days of the week (per Payroll's instructions)
          • Click on 'Tasks' tab
          • Select 'Send an Email'
          • Click on 'Edit'
          • Click the 'Body' button
          • Overwrite the existing text (per Payroll's instructions)
          • Click OK
          • Click OK
          • Click the 'General' tab
          • Check the 'Active' box
          • Click OK
          • Click on 'Edit' again to ensure the box is checked, and review the schedule and tasks to ensure they are correct.
          • 'Close'
    • BW Time Approvers Mass Email (Datablock)
      • Time Approvers Mass Email Report (Report)
        • Time Approvers Mass Email Report Schedule (Regular Schedule)
          • Repeat the steps for the NE Employee Mass Email Report Schedule (Regular Schedule)
        • Time Approvers Mass Email Report Schedule (Holiday) (Holiday Schedule)
          • Repeat the steps for the NE Employee Mass Email Report (Holiday) (Holiday Schedule)
    • Document the ticket and put it on hold until the day after the last schedule holiday report.
    • The day after the last holiday report, verify the Regular Schedule is 'Active' and the date is correct for the next notification
    • BW Employee Mass Email (Datablock)
      • NE Employee Mass Email Report (Report)
        • NE Employee Mass Email Report Schedule (Regular Schedule)
          • Click on this schedule and a 'Schedule Actions' box appears
          • Click on 'Edit'
          • Click on the ‘Schedule’ tab and ensure date of the next regularly schedule reminder is correct and the schedule is 'Active'.  If it is not, make the corrections and click 'Close'
          • Click OK and the box will close
          • Click on 'Edit' again to ensure the box is checked
        • NE Employee Mass Email Report Schedule (Holiday) (Holiday Schedule)
          • The ‘Active’ box should be unchecked, if not:
            • Click on this schedule and a ‘Schedule Actions’ box appears
            • Click on ‘Edit’
            • Verify the ‘Active’ box is unchecked
            • Click OK and the box will close
            • Click on ‘Edit’ again to ensure the box is unchecked
    • Time Approvers Mass Email Report (Datablock)
      • Time Approvers Mass Email Report (Report)
        • Time Approvers Mass Email Report Schedule (Regular Schedule)
          • Repeat the steps for the NE Employee Mass Email Report Schedule (Regular Schedule)
        • Time Approvers Mass Email Report Schedule (Holiday) (Holiday Schedule)
          • Repeat the steps for the NE Employee Mass Email Report Schedule (Holiday)

 

Details

Article ID: 132294
Created
Mon 5/10/21 3:22 PM
Modified
Mon 11/8/21 10:58 AM