Creating and Sharing My Drive Folders

Creating a Google Drive

1) To create your own folder on Google Drive, navigate to in your internet browser. Note that you will need to be logged into your Google account; Drive will prompt you to do so if you haven't already.

2) Once signed in and at the above URL, you will see all of the files and folders currently stored on your Google Drive account.

3) To create a new folder, navigate to the "New" button in the upper left-hand corner of your screen, beneath the Google Drive logo, and click on it.

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4) You will see a drop-down menu of options, including one for "Folder." Clicking on this will allow you to create a new folder from scratch. (Note that if you already have a folder of documents on your computer that you would like to upload in its entirety, you should choose the "Folder upload" option in this menu.)

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5)  After clicking on "New" and then "Folder," you will be given a pop-up window in which to enter the title of your folder. 

6) Once you enter a title for your folder and hit the Enter or Return key on your keyboard, you will see the folder appear in your Google Drive file list. Click the title of your folder to open it.

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7) From here, you can upload files to your folder by either dragging and dropping them into the window from your computer, or you can upload manually by right clicking on the screen and selecting the "Upload files" option.

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Sharing a Google Drive

8)  Once you have the files uploaded that you want to share, it's time to share the folder. Doing so is simple! First, make sure to open the folder. Then, click on the folder title in the menu at the top of the screen. A drop down menu will appear, and from there you should select the option to share by clicking "Share."

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9)  A pop-up window will appear that allows you to enter the name or email address of the person you would like to share the folder with. Note that entering a person's name will only work if they are part of your contacts list and therefore their email address will be auto-generated. You can add as many people as you'd like to the sharing permissions; simply press the enter key after inputting each person's address.

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10) Once you've put in the email addresses of anyone you want to share the folder with, hit "Send" and an invitation to open the folder will be sent.

11) If you would rather share the folder directly, you can get a URL by clicking "Get shareable link" in the upper right-hand corner of the pop-up window that appears after you hit "Share." Simply click on "copy link" and you can then paste it to the recipient directly.

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Removing Users From Shared Folder

1) Select the shared file or folder

2) Select "Share" 

3) At the bottom right of the "Share with others" window, click Advanced.

4) Next to the person you want to stop sharing with, click Delete X. 

5) Click Save changes.


Managing User Permissions 


1) To set the permissions on users, you will select "Share with others" 

2) When adding people, you will select the "Pencil" to the right of were you would enter the name or email of the person you are wanting to add. 

3) From here, you will be able to set the user's permission to either "Edit, Comment, or View only." 



Article ID: 87141
Tue 9/17/19 8:26 AM
Tue 2/25/20 10:36 AM

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